Showing posts with label tweaks. Show all posts

Your laptop and desktop computers are connected over a Wi-Fi network but you still need a physical USB cable to connect your wired printer to one of these computers.

If you find your existing setup a bit inconvenient and are looking for ways that will help you print documents from the same printer but wirelessly, here are some choices.

Turn any Wired Printer into a Wireless Network Printer

More new printers these days are network enabled so you can just attach them to your home network using the Ethernet port (or over Wi-Fi) and print from any other computer in the home network. However, if you are using an old USB based printer, you can use a wireless print server to turn that wired printer into a wireless one.

Wireless print servers are small devices (they look like mini routers) that have a USB port. You just have to connect the printer to this wireless print server using a regular USB cable and the printer will then become available to all other computers in your wireless network.

netgear WGPS606 – This is both a wireless print server and a wired router. It has two USB ports so you may use the device for sharing up to two printers over the wireless network. The same print server can also help you connect four different computers to the network even if they are not fitted with wireless network adapters. Costs around $60.

Linksys Print Server – This wireless print server from Cisco makes it easy to access all the functions of your all-in-one printer over the wireless network. The Print Server can connect most USB based multifunction printers to your network using an Ethernet cable or Wireless-G. The print function works like any other print server but for scanning or copying, a user can request exclusive use of that function until his task is complete. Costs around $80.

HP Wireless Kit – If you like to turn your wired HP printer into a wireless one, the HP Wireless Printing Kit could be a good choice as it integrates fully with all features of your printer, including print, scan, and fax. It comes with a USB transmitter that you need to insert into the computer for wireless printing. The advantage is that you can print wirelessly even if you don’t have a wireless network. Requires Windows and costs around $75.

If you don’t have a wireless network at your place, you can consider getting a Bluetooth adapter for your printer. You need to attach the Bluetooth dongle to your computer and print wirelessly though the range will obviously be limited. Check your printer manufacturer’s site if they provide a Bluetooth adapter for your printer model.

Should You Buy a Wireless Print Server?

Before you invest in a wireless print server for your printer, consider this.

Today, most multifunction printers include wireless capabilities and can therefore connect directly to your wireless network without any additional hardware. Some of these printers are available in the $100 range. With this in mind, does it make more sense to purchase a new printer instead of buying a wireless print server for your existing printer?

Here are some possible scenarios:

• If your current printer is relatively new and you paid more than $100 for it, then it may be more economical for you to simply purchase a wireless print server instead of purchasing an entirely new printer with the same features.
• If a wireless printer in not available in your area, you can buy a regular USB based wired printer and get someone to ship you a wireless print server. This would incur less shipping costs than ordering a wireless printer.
• Some wireless print servers can be used as wireless routers. If you do not have a wireless router at your place, you can opt for a wireless print server as it will not only turn your printer wireless but you also get to setup a wireless home network.

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Windows 7's taskbar lets you pin any running program to the taskbar for easy future access, but it treats folders like second-class sub-items of the Explorer icon. Create a fake "program" to pin individual folder shortcuts to your taskbar.

To get around Windows 7's shortcut shield, you can create a new pseudo-app linked to your destination by creating a dummy text file and giving it a recognizable icon. It's the kind of old-school Explorer and desktop hack Windows users have been relying on for years, and it's almost nostalgia-inducing to see it do something good on Windows 7—not that we wouldn't have like to seen some smarter taskbar behavior, instead.

To start the Local Group Policy Editor, follow these steps:

1. Click Start.
2. Type gpedit.msc.
3. Press Enter.

1: Locking in delete confirmations

When you delete a file or folder in Windows 7, the system asks you to confirm the deletion. If this extra step bugs you, you can turn it off by right-clicking the desktop’s Recycle Bin icon, clicking Properties, and then deactivating the Display Delete Confirmation Dialog check box.

Now let’s consider this from the opposite point of view. The reason Windows displays the delete confirmation dialog box by default is to prevent you from accidentally deleting a file. You and I are savvy, knowledgeable users, so we know when we want to delete something, but not everyone falls into this boat. If you have young kids or old parents who use Windows, you know that the delete confirmation dialog box is an excellent safeguard for these and other inexperienced users.

In that case, you might be wondering if there’s a way to ensure that a novice user can’t turn off the delete confirmation dialog box. Yes, there is. In fact, are two ways to prevent a user from turning off delete confirmations:

• Disable the Display Delete Confirmation Dialog check box that appears in the Recycle Bin’s property sheet.
• Disable the Recycle Bin’s Properties command so that the user can’t display the Recycle Bin’s property sheet.

Follow these steps to implement one of these policies:

1. In the Local Group Policy Editor, open the User Configuration branch.
2. Open the Administrative Templates branch.
3. Display the property sheet of the policy you want to use, as follows:

• If you want to disable the Display Delete Confirmation Dialog check box, open the Windows Components branch and then click Windows Explorer. Double-click the policy named Display Confirmation Dialog When Deleting Files. If you don’t have access to the Group Policy Editor, open the Registry Editor and create a DWORD setting named ConfirmFileDelete with the value 1 in the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

• If you want to disable the Recycle Bin’s Properties command, click Desktop and then double-click the Remove Properties From The Recycle Bin Context Menu policy. If you don’t have access to the Group Policy Editor, open the Registry Editor and create a DWORD setting named NoPropertiesRecycleBin with the value 1 in the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

1. Click the Enabled option.
2. Click OK to put the policy into effect.

2: Disabling the notification area

If you have zero use for the taskbar’s notification area, you can disable it entirely by following these steps:

1. In the Local Group Policy Editor, open the User Configuration branch.
2. Open the Administrative Templates branch.
3. Click the Start Menu And Taskbar branch.
4. Double-click the Hide The Notification Area policy, click Enabled, and then click OK.
5. Double-click the Remove Clock From The System Notification Area policy, click Enabled, and then click OK.
6. Log off and then log back on to put the policy into effect.

If you prefer (or need) to implement this policy via the Registry, first open the Registry Editor (click Start, type regedit, press Enter, and enter your UAC credentials). Then, navigate to the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

(If you don’t see the Explorer key, click the Policies key, select Edit | New | Key, type Explorer, and press Enter.)

Now follow these steps:

1. Select Edit | New | DWORD (32-bit) Value.
2. Type NoTrayItemsDisplay and press Enter.
3. Press Enter to open the NoTrayItemsDisplay setting, type 1, and then click OK.
4. Select Edit | New | DWORD (32-bit) Value.
5. Type HideClock and press Enter.
6. Press Enter to open the HideClock setting, type 1, and then click OK.
7. Log off and then log back on to put the policies into effect.

3: Removing an icon from Control Panel

You can gain a bit more control over the Control Panel by configuring it not to display icons that you don’t ever use or that aren’t applicable to your system.

1. In the Local Group Policy Editor, select the User Configuration | Administrative Templates | Control Panel branch.
2. Double-click the Hide Specified Control Panel Items policy.
3. Click the Enabled option.
4. Click the Show button to open the Show Contents dialog box.
5. For each Control Panel icon you want to hide, type the icon name and press Enter.
6. Click OK to return to the Hide Specified Control Panel Items dialog box.
7. Click OK. Windows 7 puts the policy into effect.

To perform the same tweak in the Registry, open the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

Add a DWORD value named DisallowCpl and set it equal to 1. Also create a new key named DisallowCpl, and within that key create a new String value for each Control Panel icon you want to disable. Give the settings the names 1, 2, 3, and so on, and for each one set the value to the name of the Control Panel icon you want to disable.

4: Showing only specified Control Panel icons

Disabling a few Control Panel icons is useful because it reduces a bit of the clutter in the All Control Panel Items window. However, what if you want to set up a computer for a novice user and you’d like that person to have access to just a few relatively harmless icons, such as Personalization and Getting Started? In that case, it’s way too much work to disable most of the icons one at a time. A much easier approach is to specify just those few Control Panel icons you want the user to see. Here’s how:

1. In the Local Group Policy Editor, select the User Configuration | Administrative Templates | Control Panel branch.
2. Double-click the Show Only Specified Control Panel Items policy.
3. Click the Enabled Option.
4. Click the Show button to open the Show Contents dialog box.
5. For each Control Panel icon you want to show, type the icon name and press Enter.
6. Click OK to return to the Show Only Specified Control Panel Items dialog box.
7. Click OK. Windows 7 puts the policy into effect.

To perform the same tweak in the Registry, open the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

Add a DWORD value named RestrictCpl and set it equal to 1. Also create a new key named RestrictCpl, and within that key create a new String value for each Control Panel icon you want to show. Give the settings the names 1, 2, 3, and so on, and for each one set the value to the name of the Control Panel icon you want to show.

5: Preventing other folks from messing with the Registry

Do you share your computer with other people? How brave! In that case, there’s a pretty good chance that you don’t want them to have access to the Registry Editor. In Windows 7, User Account Control automatically blocks Standard users unless they know an administrator’s password. For other administrators, you can prevent any user from using the Registry Editor by setting a group policy:

1. In the Local Group Policy Editor, open the User Configuration | Administrative Templates | System branch.
2. Double-click the Prevent Access To Registry Editing Tools policy.
3. Click Enabled.
4. In the Disable Regedit From Running Silently? list, click Yes.
5. Click OK.

Once you set this policy, you won’t be able to use the Registry Editor, either. However, you can overcome that by temporarily disabling the policy prior to running the Registry Editor.

Yes, you could perform this tweak in Windows 7 Home and Home Premium using the Registry Editor, but then you wouldn’t be able to reverse it because the Registry Editor would be disabled! In my book Windows 7 Unleashed, I provide a script that toggles the corresponding Registry setting on and off; see that book for more info.

6: Disabling Internet Explorer’s Security and Privacy tabs

If you want to prevent a novice user from mucking around in Security and Privacy tabs in the Internet Options dialog box, you can hide them:

1. In the Local Group Policy Editor, select the User Configuration | Administrative Templates | Windows Components | Internet Explorer | Internet Control Panel branch.
2. Double-click the Disable The Privacy Page policy.
3. Click Enabled and then click OK.
4. Double-click the Disable The Security Page policy.
5. Click Enabled and then click OK.

Note that the Security Page sub-branch also enables you to set policies for the settings in each zone.

To configure these policies via the Registry Editor, first display the following branch:

HKCU\Software\Policies\Microsoft\Internet Explorer\Control Panel

Add a DWORD setting named PrivacyTab and set it to 1; add another DWORD setting named SecurityTab and set it to 1.

7: Customizing the Windows Security window

When you press Ctrl+Alt+Delete while logged on to Windows 7, you see the Windows Security window, which contains the following buttons: Lock This Computer, Switch User, Log Off, Change A Password, and Start Task Manager. Of these five commands, all but Switch User are customizable using group policies. So if you find that you never use one or more of those commands, or (more likely) if you want to prevent a user from accessing one or more of the commands, you can use group policies to remove them from the Windows Security window. Here are the steps to follow:

1. In the Local Group Policy Editor, open the User Configuration | Administrative Templates | System | Ctrl+Alt+Del Options branch.
2. Double-click one of the following policies:

• Remove Change Password — You can use this policy to disable the Change A Password button in the Windows Security window.
• Remove Lock This Computer — You can use this policy to disable the Lock Computer button in the Windows Security window.
• Remove Task Manager — You can use this policy to disable the Start Task Manager button in the Windows Security window.
• Remove Logoff — You can use this policy to disable the Log Off button in the Windows Security window.

1. In the policy dialog box that appears, click Enabled and then click OK.
2. Repeat steps 2 and 3 to disable all the buttons you don’t need.

You can use group policies to customize the Windows Security window.

To perform the same tweak using the Registry , open the Registry Editor and open the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\System

Change the value of one or more of the following settings to 1:

DisableChangePassword

DisableLockWorkstation

DisableTaskMgr

To remove the Log Off button via the Registry, open the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

Change the value of the NoLogoff setting to 1.

8: Customizing the Places bar

The left side of the old-style Save As and Open dialog boxes in Windows 7 include icons for several common locations: Recent Places, Desktop, Libraries, Computer, and Network.

The area that contains these icons is called the Places bar. If you have two or more folders that you use regularly (for example, you might have several folders for various projects that you have on the go), switching between them can be a hassle. To make this chore easier, you can customize the Places bar to include icons for each of these folders. That way, no matter which location you have displayed in the Save As or Open dialog box, you can switch to one of these regular folders with a single click of the mouse.

The easiest way to do this is via the Local Group Policy Editor, as shown in the following steps:

1. In the Local Group Policy Editor, open the following branch: User Configuration | Administrative Templates | Windows Components | Windows Explorer | Common Open File Dialog.
2. Double-click the Items Displayed In Places Bar policy.
3. Click Enabled.
4. Use the Item 1 through Item 5 text boxes to type the paths for the folders you want to display. These can be local folders or network folders.
5. Click OK to put the policy into effect.

If you don’t have access to the Local Group Policy Editor, you can use the Registry Editor to perform the same tweak. Open the Registry Editor and navigate to the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\

Now follow these steps:

1. Select Edit | New | Key, type comdlg32, and press Enter.
2. Select Edit | New | Key, type Placesbar, and press Enter.
3. Select Edit | New | String Value, type Place0, and press Enter.
4. Press Enter to open the new setting, type the folder path, and then click OK.
5. Repeat steps 3 and 4 to add other places (named Place1 through Place4).

9: Increasing the size of the Recent Documents list

To customize the size of the Start menu’s Recent Items list, follow these steps:

1. In the Local Group Policy Editor, navigate to the User Configuration | Administrative Templates | Windows Components | Windows Explorer branch.
2. Double-click the Maximum Number Of Recent Documents policy.
3. Click Enabled.
4. Use the Maximum Number Of Recent Documents spin box to specify the number of documents you want Windows 7 to display.
5. Click OK.

For the Registry equivalent, open the Registry Editor and display the following key:

HKCU\Software\Microsoft\Windows\CurrentVersion\Policies\Explorer

Create a DWORD setting named MaxRecentDocs and set its value to the number of recent documents you want to display.

10: Enabling the Shutdown Event Tracker

When you select Start | Shut Down, Windows 7 proceeds to shut down without any more input from you (unless any running programs have documents with unsaved changes). That’s usually a good thing, but you might want to keep track of why you shut down or restart Windows 7, or why the system itself initiates a shutdown or restart. To do that, you can enable a feature called Shutdown Event Tracker. With this feature, you can document the shutdown event by specifying whether it is planned or unplanned, selecting a reason for the shutdown, and adding a comment that describes the shutdown.

To use a group policy to enable the Shutdown Event Tracker feature, follow these steps:

1. In the Local Group Policy Editor, navigate to the Computer Configuration | Administrative Templates | System branch.
2. Double-click the Display Shutdown Event Tracker policy.
3. Click Enabled.
4. In the Shutdown Event Tracker Should Be Displayed list, select Always.
5. Click OK.

To enable the Shutdown Event Tracker on systems without the Local Group Policy Editor, open the Registry Editor and dig down to the following key:

HKLM\Software\Policies\Microsoft\Windows NT\Reliability

Change the value of the following two settings to 1:

ShutdownReasonOn

ShutdownReasonUI

Placing a Single Image

Of course the basic method for placing an image is to simply hit Command-D, which invokes the Place command from the File menu. This brings up a dialog box to choose your image, loads the Place Gun, then places the image at 100 percent wherever you click the loaded Place Gun on the page. However, unless you've already pre-sized the image, you're likely going to have to do some resizing and cropping.

Holding the Shift key down while dragging the loaded Place Gun will allow you to create a frame of any shape, and scale the image inside it. However, the image will only scale to fit either the width or height of the frame, depending on the orientation of the image being placed.

To get around this shortcoming, click and drag your loaded Place Gun on the page. InDesign will create a frame with the image placed inside it sized proportionally to fill the frame. As you're dragging the Place Gun, InDesign will show you the scaling percentage of the image (as shown on the right). If you want to see the measurements of the image being placed as you're dragging, tap the Shift key and the percentage indicator will show you the width and height dimensions instead.

Placing Multiple Images

You don't have to place images into your document one at a time. InDesign offers you a few ways to quickly place many images at once, the easiest of which is to select the images you want to place in the Finder, and simply drag them into your InDesign document window. While this is certainly quick, it's not exactly painless. Your images will be placed in cascading fashion at 100 percent--requiring a lot of work cropping and resizing.

Instead, use the method I've already described above. Invoke the Place dialog box (Command-D), and either Shift-click or Command-click to select the images you want to place. Once the Place Gun is loaded with your images, hold down the Shift and Command keys and start dragging the Place Gun. Once the proportional grid of image frames appears, you can release the Shift and Command keys (keep the mouse button held down) and continue dragging the frame grid out to your desired size.

InDesign will place your images in a 3-by-3 grid by default, so if you have more than nine images loaded, you'll have to drag-out more than one grid. While handy, this isn't ideal.

If you have a specific grid in mind, you can customize the grid on-the-fly by using the Shift-Command-and-drag method described above, but when you let go of the keys, you can use the Up and Down arrow keys to increase or decrease the number of columns, and the Left and Right arrow keys to increase or decrease the number of rows.

Though you'll have to go back and size each image inside the frames if they're not scaled to fill the frame, placing your images in this manner creates a nice even grid with equal spacing between each image frame. But what if you don't want equal spacing? Let's say you want the images to have more space below each image frame so you can add a text box below each image. No problem.

Using the method described above, just hold the Shift key down while hitting the arrow keys to increase the amount of space between each row or column as seen in the image to the right.

These methods of placing images in grids can be of particular value to designers working on product catalogs, contact sheets, or any project that requires image grids.

One final tip: As you may know, InDesign offers Import Options when placing images into your document. In the Place dialog box, you'll find a checkbox at the bottom that allows you to turn on and off the Import Options. I prefer to have this feature turned off, as more often than not I'm placing a single image. However, you can temporarily invoke the Import Options dialog box by holding down the Shift key while hitting the Open button. This is particularly useful when you want to place on a single page of a multipage PDF file, or adjust which color profile an image includes when placed.